Promoting youth hockey in New Brighton, Mounds View, St. Anthony and Shoreview, MN
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Irondale Youth Hockey Association Board Meeting Minutes
IYHA April 18, 2013 Board of Directors Meeting:  Called to order 7:17 pm by Vice President John Niedfeldt-Thomas
Board Members Present:  Tom Gombold, Rob Hanson, John Niedfeldt-Thomas, Bill Jacob, Brent Eilefson, Adam Schmidt, Nicki Oswald, Kara Chamberlain, James Sigmundik, Tim Manson,
Board Members Absent: Shari Kunza, Mark Klein, Tom Rodefeld
Guests:  Rick Laporte, Steve Krahn, Brigid Gombold, James Sigmundik, Steve Clark
Minutes:  The minutes of the March Board meeting were read. 
 JNT moved to approve March board meeting minutes as read.   Adam Schmidt second.  Motion passed.
Board Roundtable:
President:  Discussion regarding current numbers of players, and historically understanding at what point, and for what reasons, players tend to leave hockey.  Only a small percentage of kids in the district play hockey--how do we increase interest?  There is a need to overcome cost, other “negative” perceptions.  ADM model is one aspect—more kids sharing ice.  Trophy case expansion, updating pictures, adding Irondale flair to Rink 4—perhaps in connection with the high school programs.  Regarding costs—explore expanding or at least optimizing charitable gambling, including bingo nights, and other revenue opportunities.  Need to generate cash—especially as a 501c3.   
Report from former President Drews:
1.  Thank you to everyone who has made hockey great at Irondale.  My family and I have enjoyed the last 6 years I have spent on the board.
2.Update on Coops
Mounds View- I received an email from the Mounds View President Tim Herold inquiring if Irondale would be interested in co-oping the Bantam level only.  I told him that that would be up to the board and I would be happy to present it to you guys, but that only addressed one of our needs.  Also informed him that we were speaking with other associations and if they were willing to address more of our needs, that would probably be our choice to do what is best for the greatest number of our kids.  He said he plans to submit a proposal after their May meeting as far as the terms of the arrangement they would like.
St. Francis-  I have heard no new news from either Dave Marony or Ann Penner
North Metro-  We had what I consider a very productive meeting with them 2 weeks ago.  They informed us they would take it to their Hockey ops committee and on to their board as a whole.  I have heard nothing back from them at this point.  I see North Metro being a good long term partner for both the youth and the High School potentially, however I do not know how much they will help us out in the short term from a competitive propspective as the last 2 years they have only fielded B1 teams.
Vice President:  Preparing for what we have to believe are split tourneys again—despite the fact that the split tourneys were not nearly as lucrative for both MV and Irondale as in past seasons.  For January, looking at C Squirt, peewee B2, and bantam B2 tourney, girls side TBD.  First full weekend in January, in case anyone is thinking ahead.
Secretary:  Election complete.  Co-op update – see former president Drews’ recap above.  Discussed ups and downs of each.    
Treasurer:  Collections.  $8k old money, plus about $4k this past season.  Collection activity to commence—we’ll have to develop thresholds for age of debt and amount owed.  Couple this with $20k less revenue this past season resulting from less tournament revenue and money dedicated to jersey purchases.  May need to assess families, including offset of refunds, for association overhead.  This will be discussed further by the executive committee.    
Boys Program Coordinator:   Resignation discussed. 
                Brent Eilefson moved to accept resignation of Mark Klein.  Kara Chamberlain second.  Passed. 
Please contact the Secretary if you have an interest in becoming the Boys Coordinator. 
Girls Program Coordinator:  Absent no report.
Initiation Program Coordinator:  No report.
District Representative:  Former representative Rick Laporte provided update re squirt B1 participation in end of year tournament.  Irondale, along with several other associations, received a letter from D10 regarding the unsanctioned nature of that tourney.  2012-13 reschedule report—only three game reschedules out of 60.  Nice job Kara!  SafeSport Coordinator needed—see job description attached below.  AAU hockey coming to MN, they will be recruiting.  MN Hockey meeting coming soon.  D10 voted to authorize the removal of the 35 game cap at squirt level, A/AA assessment, birthyear change.  Handoff to Tim Manson.
Ice Commissioner:  Ramsey county ice contract is due soon, worked with MV belatedly to sign off on ice contract.  Think about some “open hockey” dates. 
Registration coordinator:  CEP level 4 available in May.  Age-specific modules are in August.  Plan early to avoid end of year rush.   
Equipment Manager:  Jerseys all in (except one set), have been sent off for re-sizing.  Hand off to James Sigmundik.  
Boys HS Coach:  Two programs this summer.  Bantams and HS session.  Then for younger kids.  Doing Buzzhockey at Fogerty.  Check boys HS hockey website for info (  HS 90% certain moving to maroon helmets, so IYHA will need to assess its position on helmet color.  Talked development of players and how this is achieved. 
Girls HS Coach:   Absent.  No report.
Standing Reports:
Player and Coach Development Committee:     
Lake Region:  No report.
Fundraising Committee:  Starting to explore fundraising opportunities.
Potential Partnership Committee:  Dormant.
Website Update:   
Old Business
New Business:  
1.             Co-op Updates:  See former president Drews’ report above.
2.             SafeSport Coordinator Appointment:  Per Minnesota Hockey, we are required to have someone appointed as SafeSport Coordinator.  Job description includes:  (1) educate coaches, administrators, and managers as to the SafeSport protocols; (2) supervise educational material review by same and maintain data as to completion; (3) work with coaches to insure that SafeSport protocols are presented to parents at initial team meetings; (4) assist in monitoring compliance with SafeSport protocols--particularly locker room monitoring requirements; (5) field initial complaints of SafeSport violations; (6) assist in investigation of SafeSport complaints; and (7) maintain flow of information/communication with Minnesota Hockey SafeSport Coordinator.
Please let the Secretary know if you are interested in assuming the duties of SafeSport Coordinator.
3.             Resignation of Boys Coordinator:  see above.             
4.             Tournament planning:  Discussed during roundtable.
5.             Player Development:  Discussed during roundtable.
 Brent Eilefson moved to adjourn at 9:07.  Bill Jacob second.  Motion passed.